How to run great 1:1s: a manager’s guide
Why 1:1s matter
Regular 1:1s catch small problems before they grow, build trust, and give quieter team members a reliable channel they don’t have to fight for. Skipping them is a false economy.
A simple template
- Share the agenda ahead so people can prepare (helps everyone, especially those who process before speaking).
- Wins and progress since last time.
- Blockers and what’s getting in the way.
- Their priorities for the next period.
- “What can I do to make your work easier?”
- Capture actions in writing and send a two-line recap.
Make it inclusive
Let people choose how they engage — talking, sharing notes ahead, or walking through a doc. Don’t fill the silence; give processing time. Keep the time protected; cancelling 1:1s sends a loud message.
Common mistakes
Turning 1:1s into status updates, doing all the talking, or only meeting when something’s wrong. Make it consistent and theirs.
FAQ
How often should 1:1s happen?
Weekly or fortnightly for most teams, with the time genuinely protected.
What if someone is quiet in 1:1s?
Share the agenda ahead, offer to take notes async, and allow silence. Some people contribute best with preparation time.
Should the manager set the agenda?
Mostly the team member — it’s their meeting. Add what you need, but make space for theirs first.